Tenders get missed.
RFPs sit in a shared inbox or a portal until someone happens to notice, and by then there may not be enough runway left to respond well.
Solution arm · RFP-to-quote engine
Every tender pack becomes a quote that's 70-80% ready to send.
ZentraBid pulls RFPs from your inboxes and the tender sites you watch, screens them against your own rules, tells you which ones to chase, and drafts the quote from your own pricing history. Your estimators stop starting from zero. Your team reviews, refines, and sends.
ZentraBidRFP to reviewed quote
FetchScreenRecommendGenerateRefine
The manual grind
Right now, tendering runs on whoever noticed first.
Go or no-go is a gut call.
Without a written, shared rule, the decision to chase a tender depends on who read it first and how busy the team is that week.
Quotes get rushed at the deadline.
Estimators start from a blank page days before submission, rebuilding sections that already exist somewhere in the archive.
How it works
One pipeline, from first sight of a tender to a quote ready for review.
Every stage below runs on data flowing continuously, not on someone remembering to check something.
Fetch
RFPs pulled automatically from every source you watch.
Unified intake
Monitored inboxes (Gmail, IMAP, Microsoft 365) and tender websites are checked by crawlers and RSS feeds, continuously. Nobody has to remember to check a portal or an inbox.
Screen
Every RFP is scored against your own Rules of Engagement.
Filtered out Passes to review
Your rubric, set once, decides what deserves a second look. Junk and bad-fit tenders never reach your team. Only a clean, qualified intake does.
Recommend
A Go or No-Go call, with the reasoning behind it.
Incoming RFP
Past RFPs & wins
4 / 5 passed
Go, Shortlisted- Minimum contract value
- Accepted sector
- Accepted client type
- Minimum submission timeline
- Geographic focus
Each shortlisted RFP is compared against your own past RFPs and past wins. You see the score and the reasoning. Your team makes the final call.
Generate
A Go decision drafts the quote automatically.
Tender pack
Draft quotation
~75% ready
The BOQ is extracted from the tender documents and priced against your own historical rates. Your estimator reviews, refines, and sends, instead of starting from zero.
Refine
Update the draft by asking, not retyping it.
Prompt
"Increase steel rate by 5% across every line item and shorten the methodology section."
Quote updated
Ask for a change in plain language: adjust a rate across every line item, tighten a section, add a clause. The draft updates immediately, and your estimator reviews the result before it moves forward.
What changes for your team
What changes, role by role.
Owners & GMs
Bid on more tenders without adding headcount.
Every RFP that reaches your inbox or a watched site gets seen and scored. Volume stops depending on who has spare time this week.
Estimation heads
Your team stops starting from zero.
The BOQ is already extracted and priced against your own historical rates before anyone opens a blank sheet.
Commercial & sales teams
You get a quote, not a blank BOQ.
70-80% of the document is drafted and ready for review before it reaches you. You refine and send, you do not start.
Sales leaders
More tenders submitted, better ones chosen.
A written rule decides what to chase, so the pipeline reflects strategy, not whoever read the email first.
You stay in control
AI recommends. Your team decides.
ZentraBid does the pre-work on every tender. It never makes the call, and it never learns from anyone's data but your own.
Every Go or No-Go recommendation comes with the reasoning behind it, not just a verdictNothing is submitted or sent without a person approving it firstThe AI only learns from your own past RFPs and your own outcomes, never anyone else'sYour Rules of Engagement are yours to edit any time, not a setting a developer controls
Free POC, limited slots. See it work on your own tenders before you commit to anything.
Apply for a slotReady to see it on your own tenders
Discuss Implementation.
This is a scoped rollout conversation, not a self-serve signup. Book a call and we will walk through your current process, your tender archive, and what a working pipeline would look like inside it.